以下是小编为大家收集的商务书信写作四种常见排版格式（共含7篇），希望对大家有所帮助。同时，但愿您也能像本文投稿人“梭子蟹炒年糕”一样，积极向本站投稿分享好文章。
商务书信写作四种常见排版格式
通常商务交流中的书信书写格式分为四种，每一种都有其突出的地方，而选择用哪种格式则看写信人的爱好了，
Modified-Block Letter Format
In this format each typed element - except the date and the signature block - begins at the left-hand margin. The date may be backspaced from the right margin point to align at the right margin; it may be centered, or it may begin at the center. The most attractive placement of the date, however, may depend on the letterhead design.
这种格式下，书信的排版，除了日期和签名部分，都从左边空白处开始，没有空格，段段之间空行。日期可以放在最右边，也可以放在中间，自成一行。最吸引人的写日期的地方，其实应该根据书信抬头的设计而定。
Semi-Block Letter Format
This format resembles to the modified block in every other regard except that the paragraphs in the body of the letter are indented.
这种格式的排版，出了书信主体每段首行要空格以外，其他均类似于Modified-Block Letter.
Full-Block Letter Format
The full block format is illustrative of the trend toward simplicity and ease of use. All lines, including the date and the signature block, begin at the left margin. Paragraphs are always blocked.
This letter arrangement is more efficient than the modified block or the semi-modified block in that no extra time is required for paragraph indention or placement of the date and closing lines. In addition, many writers believe that the full-block arrangement provides an attractive, business-like appearance.
这种格式是写作者倾向于简单方便的一个证明，
所有的段落，包括日期和签名都从左边开始，没有空格，段段之间通常空行。
这种排版比上面两种要更加有效，因为上面两种需要一定的时间来反映空格、日期以及结束语。另外，许多作者认为这种排版更能体现一种具有商业魅力的.外表。
Simplified Letter Format
As in the full-block format, all lines in the simplified format begin at the left-hand margin. It leaves out the conventional salutation and complimentary close, invariably containing a subject line in lieu of the salutation indicating what the letter is about. Supporters of the simplified format argue that salutation and complimentary close contribute little to the message except for a waste of time. Others, however, are reluctant to omit the tonal qualities of the two components because they have been used routinely over years and readers expect them.
和上面一种格式一样，这种格式也是所有的段落都从居左。它省去了常规的称呼和信尾的客套话，但是要在本来该写称呼的地方增加一句表明信的内容的主题句。喜欢这种格式的人认为称呼和信尾客套话对信息本身来说没有什么意义，相反只能是浪费时间。但是也有另外一些人很不愿意省掉这两个部分因为他们已经象惯例一样用了很多年，而且读者也习惯了这种方式。
商务来往中，当然少不了书信的写作，那么在商务书信写作中有什么需要注意的地方呢?来看看吧。
1. 切忌主客不分或模糊。
例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment. 应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment.
2. 单复数不要搞乱，不然会好刺眼，看着不舒服。
例如: An authorized person must show that they have security clearance. 应改为 Authorized persons must show that they have security clearance.
3. 结构对称，令人容易理解。
例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations of the contract.
4. 动词和主语要呼应。
想想这两个句子的分别: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.
5. 句子不要零碎。
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 两个句子应该连在一起：He decided not to audit the last ten contracts because of our previous objections about compliance.
6. 时态和语气不要转换太多。
看商务英语已经是苦事，不要浪费人家的精力啊。
7. 标点要准确。
例如: He did not make repairs, however, he continued to monitor the equipment. 应改为: He did not make repairs; however, he continued to monitor the equipment.
8. 选词正确。
像 affect和effect，operative和operational等 等就要弄清楚才好用啦。
9. 拼字正确。
有电脑拼字检查功能后，就更加不能偷懒。
10. 大小写要注意。
除非 必要不要整个词都大写，除非要骂人。例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话，用底线，斜字，粗体就可以了。
常见商务邀请函英文写作范例
Dear sir/madam:
We would like to invite you to an exclusive presentation of our new .
The presentation will take place at , at on . There will also be a reception at . We hope you and your colleagues will be able to attend.
is a leading producer of high-quality . As you well know, recent technological advances have made increasingly affordable to the public. Our new models offer superb quality and sophistication with economy, and their new features give them distinct advantages over similar products from other manufacturers.
We look forward to seeing you on . Just call our office at and we will be glad to secure a place for you.
Sincerely yours
商业信函有其自身的特点。下面是商务书信写作中的几点注意事项，小心不要在你自己的工作中出现这样的错误哦！
1.切忌主客不分或模糊。例子: deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.应改为 deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (we决定呀, 不是report.)
2.句子不要零碎。例子: he decided not to audit the last ten contracts. because of our previous objections about compliance. 两个句子应该连在一起：he decided not to audit the last ten contracts because of our previous objections about compliance.
3.结构对称,令人容易理解。例子: the owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: the owner questioned the occupant's lease intentions and ink alterations of the contract.
4.单复数不要搞乱，不然会好刺眼，看着不舒服。例如: an authorized person must show that they have security clearance. 应改为 authorized persons must show that they have security clearance.
5.动词和主语要呼应。想想这两个句子的分别: 1. this is one of the public-relations functions that is under-budgeted. 2. this is one of the public-relations functions, which are under-budgeted.
6.时态和语气不要转换太多。看商务英语已经是苦事，不要浪费人家的精力啊。
7.标点要准确。例如: he did not make repairs, however, he continued to monitor the equipment. 应改为: he did not make repairs; however, he continued to monitor the equipment.
8.选词正确。像affect和effect，operative和operational等等就要弄清楚才好用啦。
9.拼字正确。有电脑拼字检查功能后，就更加不能偷懒。
10.大小写要注意。除非必要不要整个词都大写，除非要骂人。例如: must change to os immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话，用底线，斜字，粗体就可以了。
商务书信写作的十大注意事项
商业信函有其自身的特点，下面是商务书信写作中的几点注意事项，小心不要在你自己的工作中出现这样的错误哦！
1.切忌主客不分或模糊。例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)
2.句子不要零碎。
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 两个句子应该连在一起：He decided not to audit the last ten contracts because of our previous objections about compliance.
3.结构对称,令人容易理解。例子: The owner questioned the occupant＇s lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant＇s lease intentions and ink alterations of the contract.
4.单复数不要搞乱，不然会好刺眼，看着不舒服，
例如: An authorized person must show that they have security clearance. 应改为 Authorized persons must show that they have security clearance.
5.动词和主语要呼应。想想这两个句子的分别: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.
6.时态和语气不要转换太多。看商务英语(论坛)已经是苦事，不要浪费人家的精力啊。
7.标点要准确。例如: He did not make repairs, however, he continued to monitor the equipment. 应改为: He did not make repairs; however, he continued to monitor the equipment.
8.选词正确。像affect和effect，operative和operational等等就要弄清楚才好用啦。
9.拼字正确。有电脑拼字检查功能后，就更加不能偷懒。
10.大小写要注意。除非必要不要整个词都大写，除非要骂人。例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话，用底线，斜字，粗体就可以了。
商务书信写作的十大注意事项
1.切忌主客不分或模糊。
例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)
2.句子不要零碎。
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 两个句子应该连在一起：He decided not to audit the last ten contracts because of our previous objections about compliance.
3.结构对称，令人容易理解。
例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations of the contract.
4.单复数不要搞乱，不然会好刺眼，看着不舒服。
例如: An authorized person must show that they have security clearance. 应改为 Authorized persons must show that they have security clearance.
5.动词和主语要呼应。
想想这两个句子的.分别: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.
6.时态和语气不要转换太多。
看商务英语已经是苦事，不要浪费人家的精力啊。
7.标点要准确。
例如: He did not make repairs, however, he continued to monitor the equipment. 应改为: He did not make repairs; however, he continued to monitor the equipment.
8.选词正确。
像 affect和effect，operative和operational等 等就要弄清楚才好用啦。
9.拼字正确。
有电脑拼字检查功能后，就更加不能偷懒。
10.大小写要注意。
除非 必要不要整个词都大写，除非要骂人。例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话，用底线，斜字，粗体就可以了。
商务书信成功的写作策略应用
Chapter1 Unit 8
How can I focus on the reader in my writing
成功的写作策略：“以读者为中心”的写作方式
1.如何写出清晰简洁的商务文件
每个人都可以写出清晰简洁的商务文件，这不是天分的问题，而是技巧的问题，而这个技巧是可以学会的。只要计划得好，并遵循几个基本原则，你就可以用简单明了的方式与对方顺利沟通。
2.撰写商务文件时，应该遵循哪些原则？
首先，撰写的时候，随时想到你的读者，也就是采取“以读者为心”的写作方式，这是商务写作的特色。在开始动笔之前，也就是开始计划文件内容的时候，你就应该想到你的读者了。动笔之前，先想一想你的读者。自问下列问题：
这些都是最基本的问题。对于每一份文件，你还需要设定更具体的.问题。所以，仔细想想读者在阅读你的文件时，会有什么问题。回答这些问题后，你就可以开始动笔了。下面是一篇写给主管的报告，主题是办公室的硬件和软件更新计划。
撰写这份报告的人有没有考虑到读者会提出什么问题？想想这份报告的读者究竟想得到什么信息。看看下面的分析。
★ 商务英文书信范文
