下面是小编整理的商务写作指南：别用多重否定（共含6篇），欢迎大家阅读分享借鉴，欢迎大家分享。同时，但愿您也能像本文投稿人“xXxX”一样，积极向本站投稿分享好文章。
商务写作指南：别用多重否定
Read this:
读读这个：
If the Deposit is not paid, the Seller has the right to rescind this Agreement by a notice in writing to the Purchaser delivered within 30 days from the date of this Agreement, provided that such rescission right shall not be effective unless and until the Seller does not rescind the Preliminary Agreement for the Property.
如果保证金并未偿付，卖家有权于该协议成立之日起30日内书面告知买家解除该协议，除非卖家并未解除资产预备协议，否则该解除行为将不会生效。
Got it? If not, feel free to read it again. And again… and probably again.
你读懂了吗?如果没读懂，你就再读一遍，再读一遍……或许还要再读一遍。
Got it now? Perhaps you should read it once more just to double check.
现在懂了吗?或许你应该再读一遍来检查一下。
No doubt you’re having trouble with this part: “…shall not be effective unless and until the Seller does not rescind…”
毫无疑问你会对这段有所疑惑：“……除非卖家并未解除资产预备协议，否则该解除行为将不会生效。……”
I think you’ll agree that the difficulty is mainly due to the use of multiple negatives – “shall not”, “unless” and “does not”. It’s more of a brain teaser than a practical piece of communication. Unfortunately most of us don’t have the time or inclination to work out brain teasers.
我相信你们都会认同难点主要来自多重否定的使用——“将不会”、“除非”和“不会”。这不是实用的交流方式，而是脑筋急转弯，
不幸的是，我们大部分都没时间也没兴趣去做什么脑筋急转弯。
So – my advice is simple: Don’t use multiple negatives. Write something like this instead:
因此——我的建议很简单：不要使用多重否定。用这样的.写法来代替：
If the Deposit is not paid, the Seller has the right to rescind this Agreement by written notice to the Purchaser delivered within 30 days of the date of this Agreement. However, the rescission right is not effective if the Seller has rescinded the Preliminary Agreement for the Property.
如果保证金并未偿付，卖家有权在该协议成立之日起30日内书面告知买家解除该协议。但如卖家已解除资产预备协议，该解除行为将不能生效。
I know I’m taking something of a risk pretending I’ve understood the original correctly, but I’m willing to do so. If my interpretation is wrong, far from showing my lack of intelligence, it proves how bad the writer is at communicating.
我知道这么说有风险，那就是我不一定正确地理解了原文的意思，但我愿意这么做。假如我理解错了，这除了表现出我智商不够用以外，更多地是表现了原作者的沟通能力是有多差。
In case I haven’t convinced you that multiple negatives are a bad idea, here are a few more brain teasers for you to waste your time on:
要是我还没有能够说服你多重否定是个多糟糕的做法，以下是一些更难的浪费你时间的脑筋急转弯：
The following actions are not excluded from the prohibition.
以下行为并没有被排除在禁令之外。
No termination will be approved unless the administrator reviews the application and finds that it is not lacking in any requisite materials.
除非管理员查看申请并发现其并不缺少任何必备材料的情况下，任何终止都不会被允许。
BEC商务写作：书信10大注意事项
1.切忌主客不分或模糊。
例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)
2.句子不要零碎。
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 两个句子应该连在一起：He decided not to audit the last ten contracts because of our previous objections about compliance.
3.结构对称，令人容易理解。
例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant's lease intentions and ink alterations of the contract.
4.单复数不要搞乱，不然会好刺眼，看着不舒服。
例如: An authorized person must show that they have security clearance. 应改为 Authorized persons must show that they have security clearance.
5.动词和主语要呼应。
想想这两个句子的分别: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.
6.时态和语气不要转换太多。
看商务英语已经是苦事，不要浪费人家的精力啊。
7.标点要准确。
例如: He did not make repairs, however, he continued to monitor the equipment. 应改为: He did not make repairs; however, he continued to monitor the equipment.
8.选词正确。
像 affect和effect，operative和operational等 等就要弄清楚才好用啦。
9.拼字正确。
有电脑拼字检查功能后，就更加不能偷懒。
10.大小写要注意。
除非 必要不要整个词都大写，除非要骂人。例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样。要强调的话，用底线，斜字，粗体就可以了。
BEC商务英语中级写作：备忘录的写法
注意事项：
1. 仔细阅读作文要求，判断该题是要求你写备忘录还是便条?因为这关系到作文行文中语言表达的正式程度。
2. 根据题目要求核对所写作文是否包括了该写的三个部分。
核对作文第一稿的长度，必要时可作修改。
3. 写完后，校对作文中的语法、词汇及文体是否正确、恰当。
写给个人的备忘录：
范例：
你是一家IT公司的人力资源部经理。
你打算请Cooway公司 为你安排一次为期两天由10人参加的团队组建培训。
√ 给你的助理写一个字数为40-50的备忘录：
√ 告诉她与培训项目主办者取得联系。
√ 说明项目的参加人员和持续时间。
√ 安排两个可以利用的周末
提示：
1) 按照英语备忘录的谋篇习惯，一般直接进入主题，不需要寒暄和问候等客套。
2) 看清角色要求，把握好文体。作为经理，给助手写备忘录，行文问题不能太正式，宜直呼其名，而不必套用Mr.或Mrs.等称呼。通用，结尾处也无须客套，署名也只需要写名，不需要写姓。
Jim
Could you please contact Cooway to organize a team-building event for sales staff? There would be ten participants and the course should last for two days. I suggest the weekend of 24/25 November or, if that is not possible, the following weekend.
Thank, Alan
写给集体(全体员工)的备忘录：
范例：
你是一家国际大公司的人力资源部经理。你刚刚任命Sally Jolie女士为公司总部的销售经理。
给总部的全体员工写一个字数为40-50的备忘录：
√ 宣布对Sally Jolie女士的任命。
√ 说明她开始工作的具体时间。
要求总部员工准备欢迎她。
提示：
一般不用信头称呼的形式，也不采用在结尾处署上写信人的名字的方式，而是在备忘录的开头处写明收信人To________，在结尾处写明具体的写信人From___________以及主题：Re：__________ 或Subject：____________。
To: Head Office staff
From: Tom Beck
I have the pleasure of announcing that Ms Sally Jolie has been appointed as the new Sales Manager at Head Office. Ms Jolie is due to join us on Monday 15th. Please give her a friendly welcome when she starts work.
Thank you.
BEC商务英语写作：小作文推荐
The two bar charts illustrate the changes in the wheat production and the average prices between 1990 and in a European country.
The first chart reveals that the decade saw a sharp increase in the production. In 1990 the European country output approximately 0.8 millions of tonnes. Till 2000 the figure peaked at about 2.4 million, a three time jump.
According to the second chart, the wheat prices dramatically surged from less than 1500 Pound Sterling per tonne in 1990 to almost 3000 in 1995. Nevertheless, in the following five years, the changes in prices were featured by decrease. By 2000, the prices had dropped to 2,200 pound sterling.
Obviously, the changes in the production were not the same as those in the prices during the ten years.
Bristol factories, with 600 employees in , generated the largest profits in each quarter during 2003. But the profits reduced from ￡12 million in the first quarter to about ￡8.2 million in the fourth.
London factories, by contrast, contributed the least in the whole year. Although the profits slightly climbed in the second quarter, they declined in the following periods. The highest profits in the second quarter reached ￡4.1 million.
The profits produced by the Leeds factories were relatively stable in that only in the third quarter did the profits dropped by one million pound sterling to the bottom of ￡7million . The other three quarters saw the same profits.
Noticeably, the number of employees in Leeds was 350, compared with 150 in London.
Introduction
The purpose of this report is to compare the turnover for three outlets in a company from 2000 to .
Findings
BEC商务英语写作：9类邮件黄金例句
1. Initiate a meeting 发起会议
I would like to hold a meeting in the afternoon about our development planning for the project A。
今天下午我建议我们就A项目的发展计划开会讨论一下。
I suggest we have a call tonight at 9:30pm (China Time) with you and Brown. Please let me know if the time is okay for you and Ben。
我建议我们今晚九点半和Brown小聚一下，你和Ben有没有空?
We’d like to have the meeting on Thu Oct 30. Same time。
十月三十号(周四)，老时间，开会。
Let’s make a meeting next Monday at 5:30 PM SLC time。
下周一盐湖城时区下午五点半开会。
I want to talk to you over the phone regarding issues about report development and the X.X project。
我想跟你电话讨论下报告进展和X.XX项目的情况。
2. Seeking for more information/feedbacks/suggestions 咨询信息/反馈/建议
Shall you have any problem accessing the folders, please let me know.
如果存取文件有任何问题请和我联系。
Thank you and look forward to having your opinion on the estimation and schedule。
谢谢你，希望能听到更多你对评估和日程计划的建议。
Look forward to your feedbacks and suggestions soon。
期待您的反馈建议!
What is your opinion on the schedule and next steps we proposed?
你对计划方面有什么想法?下一步我们应该怎么做?
What do you think about this?
这个你怎么想?
Feel free to give your comments。
请随意提出您的建议。
Any question, please don’t hesitate to let me know。
有任何问题，欢迎和我们联系。
Any question, please let me know。
有任何问题，欢迎和我们联系。
Please contact me if you have any questions。
有任何问题，欢迎和我们联系。
Your comments and suggestions are welcome!
欢迎您的评论和建议!
Please let me know what you think?
欢迎您的评论和建议!
Do you have any idea about this?
对于这个您有什么建议吗?
It would be nice if you could provide a bit more information on the user’s behavior。
您若是能够就用户行为方面提供更多的信息就太感激了!
At your convenience, I would really appreciate you looking into this matter/issue。
如果可以，我希望你能负责这件事情。
3. Give feedback 意见反馈
Please see comments below。
请看下面的评论。
My answers are in blue below。
我的回答已标蓝。
I add some comments to the document for your reference。
我就文档添加了一些备注，仅供参考。
4. Attachment 附件
I enclose the evaluation report for your reference。
我附加了评估报告供您阅读。
Please check the attached file for today’s meeting notes。
今天的会议记录在附件里查收。
The attachment is the design document, please review it。
设计文档在附件里，请评阅。
For other known issues related to individual features, please see attached release notes。
其他个人特征方面的信息请见附件。
In each of the three years, the turnover for supermarkets was always the highest. By contrast, that for small shops was the lowest. Department stores remained the middle position. In 2002, for instance, supermarkets reached its heyday of 80, more than twice larger than the turnover for department stores, which was about 35, the same as the previous year. Nevertheless, in this year small shops had only 25.
As far as the trend is concerned, while supermarkets experiences steady increase, department stores declined from 50 in 2000 to 35 in 2000 and . Similarly, the turnover for small shops dropped from 30 in 2000 to 20 in 2001.
Conclusion
Supermarkets were always the largest turnover contributor.
1、称呼称呼是写信人对受信人的尊称，主要依据相互间的隶属关系、亲疏关系、尊卑关系、长幼关系等而定，一般都用“敬语+称谓”的形式组成。如：“尊敬的王总经理”、“亲爱的刘主任”、“尊敬的董事长先生阁下”等。对某些特殊的内容或与境外华文地区的人员往来还可加上“提称”如：“尊敬的王博士总经理海成先生台鉴”、“亲爱秘书明玉小姐雅鉴”等等。
(顶格写，后面加冒号。)
2、启词启词是信文的'起首语，可有多种表示法。如问候式的“您好”、“别来无恙”;思怀式的“久不通信，甚为怀想”、“去国半载，谅诸事顺遂”等;赞颂式的“新春大吉”、“开张大吉”等;承前式的“上周曾发一传真件，今仍具函，为××事”，“贵公司×月×日赐函已悉”等等。不分对象，不论内容，一律以“您好”为书信之启词，实在极不恰当。此外，公务书信的启词还可用“兹为、兹因、兹悉、兹经、兹介绍、兹定于”;“顷闻、顷悉、顷获”;“欣闻、欣悉、欣逢、值此”，以及“据了解、据报、据查实”等一系列公文用语，以提领全文。(在称呼下面另起一行，前空两格!)
3、正文正文是书信的主体，是书信能否达到写信人理想效果的关键。一封信可以专说一件事，也可以兼说数件事，但公务书信应该一文一事。正文要清楚、明了、简洁，并注意情感分寸，不应有昵亵轻狂之嫌，也不可显侮蔑轻慢之意。
(在启词下面另起一行空两格。)
4、酬应过渡正文结束时，可写几句酬应性的话作为全文的过渡。如“我方相信，经过此次合作，双方的友谊将有进一步发展”。又如“再次表示衷心的感谢”或“代向公司其他同志问候”等等。也有用公务书信的常用结语过渡，如“特此函达、特此说明、特此重申、特此函询、特此致歉”，或“肃此专呈、肃此奉达”，也有“特此鸣谢、敬请谅解、尚祈垂察、务请函复、至希鉴谅”，以及“承蒙惠允、承蒙协办、承蒙惠示、不胜荣幸、不胜感激”等等。
(过渡一下更符合礼仪规范)
5、祝颂词书信的最后，写祝颂词是惯例。由于写信人与受信人的关系各有不同，书信内容各有不同，祝颂词的写法便呈多种多样。诚祝生意兴隆”等等，有时，往往用简单的一两句话，写明希望对方答复的要求。如“特此函达，即希函复。”同时写表示祝愿或致敬的话，如“此致敬礼”、“敬祝健康”等。祝语一般分为两行书写，“此致”、“敬祝”可紧随正文，也可和正文空开。“敬礼”、“健康”则转行顶格书写。
6、签署书信的签署以写信人全名为要，不能只签个姓氏或习惯称呼，如“老王、小王、小李、张主任、赵经理”等，而要完整地写成“××部主任张金水”、“××公司经理王富成”或者“××公司办公室秘书李倩”、“××部业务员刘震”等。今天，许多书信都以计算机制成，但即使已打印了姓名，仍应再以手书签署一遍，这既表信用，亦示诚意。对某些特殊对象，署名后应有具名语，如“谨上、谨呈、敬述”等，以表示对受件者的尊重。
(通常中文信函写在结尾后另起一行(或空一、二行)的偏右下方位置，但一般e-mail商务信函也可靠左)以单位名义发出的商业信函，署名时可写单位名称或单位内具体部门名称，也可同时署写信人的姓名。
7、日期日期明确本是应用文写作的基本要素，书信自然不可缺了这一项。日期必须准确，表现出写信人的负责态度，而万一记错日期，也许会因此而误事。(写信日期—般写在署名的下一行或同一行偏右下方位置。)
范文：
尊敬的先生/小姐，
我们非常高兴向您介绍我们纺织部的进口经理王有先生。王先生将在你市度过三周，他要与主要的生产厂家拓展商务并为下一季度采购装饰织品。
如能介绍他给可靠的生产厂家，向他提供所需的任何帮助或建议，我们将不胜感谢。
您诚挚的
商务函写作指南
1、称呼称呼是写信人对受信人的尊称，主要依据相互间的隶属关系、亲疏关系、尊卑关系、长幼关系等而定，一般都用“敬语+称谓”的形式组成。如：“尊敬的王总经理”、“亲爱的刘主任”、“尊敬的董事长先生阁下”等。对某些特殊的内容或与境外华文地区的人员往来还可加上“提称”如：“尊敬的王博士总经理海成先生台鉴”、“亲爱秘书明玉小姐雅鉴”等等。
(顶格写，后面加冒号。)
2、启词启词是信文的起首语，可有多种表示法。如问候式的“您好”、“别来无恙”;思怀式的“久不通信，甚为怀想”、“去国半载，谅诸事顺遂”等;赞颂式的“新春大吉”、“开张大吉”等;承前式的“上周曾发一传真件，今仍具函，为××事”，“贵公司×月×日赐函已悉”等等。不分对象，不论内容，一律以“您好”为书信之启词，实在极不恰当。此外，公务书信的启词还可用“兹为、兹因、兹悉、兹经、兹介绍、兹定于”;“顷闻、顷悉、顷获”;“欣闻、欣悉、欣逢、值此”，以及“据了解、据报、据查实”等一系列公文用语，以提领全文。(在称呼下面另起一行，前空两格!)
3、正文正文是书信的主体，是书信能否达到写信人理想效果的关键。一封信可以专说一件事，也可以兼说数件事，但公务书信应该一文一事。正文要清楚、明了、简洁，并注意情感分寸，不应有昵亵轻狂之嫌，也不可显侮蔑轻慢之意。
(在启词下面另起一行空两格。)
4、酬应过渡正文结束时，可写几句酬应性的话作为全文的过渡。如“我方相信，经过此次合作，双方的友谊将有进一步发展”。又如“再次表示衷心的感谢”或“代向公司其他同志问候”等等。也有用公务书信的常用结语过渡，如“特此函达、特此说明、特此重申、特此函询、特此致歉”，或“肃此专呈、肃此奉达”，也有“特此鸣谢、敬请谅解、尚祈垂察、务请函复、至希鉴谅”，以及“承蒙惠允、承蒙协办、承蒙惠示、不胜荣幸、不胜感激”等等。
(过渡一下更符合礼仪规范)
5、祝颂词书信的最后，写祝颂词是惯例。由于写信人与受信人的关系各有不同，书信内容各有不同，祝颂词的写法便呈多种多样。诚祝生意兴隆”等等，有时，往往用简单的一两句话，写明希望对方答复的要求。如“特此函达，即希函复。”同时写表示祝愿或致敬的话，如“此致敬礼”、“敬祝健康”等。祝语一般分为两行书写，“此致”、“敬祝”可紧随正文，也可和正文空开。“敬礼”、“健康”则转行顶格书写。
6、签署书信的签署以写信人全名为要，不能只签个姓氏或习惯称呼，如“老王、小王、小李、张主任、赵经理”等，而要完整地写成“××部主任张金水”、“××公司经理王富成”或者“××公司办公室秘书李倩”、“××部业务员刘震”等。今天，许多书信都以计算机制成，但即使已打印了姓名，仍应再以手书签署一遍，这既表信用，亦示诚意。对某些特殊对象，署名后应有具名语，如“谨上、谨呈、敬述”等，以表示对受件者的尊重。
(通常中文信函写在结尾后另起一行(或空一、二行)的偏右下方位置，但一般e-mail商务信函也可靠左)以单位名义发出的商业信函，署名时可写单位名称或单位内具体部门名称，也可同时署写信人的姓名。
7、日期日期明确本是应用文写作的基本要素，书信自然不可缺了这一项。日期必须准确，表现出写信人的负责态度，而万一记错日期，也许会因此而误事。(写信日期—般写在署名的'下一行或同一行偏右下方位置。)
【商务函的范文】
商务公函范文
×公司：
贵方有关保险事宜的6月25日来函知悉，特函告如下：
一、综合险。在没有得到我们顾客的明确指示的情况下，我们一般投保水渍险和战争险。如贵方愿投保综合险，我方可以稍高的保费代保此险。
二、破碎险。破碎险是一种特别保险，需收取额外保费。该险现行保险费率为2%，损失只赔超过5%的部分。
三、保险金额。我方注意到贵方欲为装运给贵方的货物按发票金额另加10%投保，我方当照此办理。
我方希望上述答复将满足贵方的要求，并等候贵方的答复。
商务英语写作指南：商务邮件开头如何写
If you don’t know the name of the person you are writing to, start business emails with either of the following:
如果你不知道邮件是写给谁的，商务信函可以用下面任意一种方式开头：
Dear Sir,/Dear Madam,
尊敬的先生,/尊敬的女士,
Dear Madame, is wrong.
“亲爱的夫人”这种写法是错误的`
If you don’t know whether you’re writing to a man or a woman use:
如果你不知道是写给先生还是女士，可以写：
Dear Sir or Madam,
尊敬的先生或女士，
It is not usual to start an email To whom it may concern. This should be reserved for letters of reference or similar communications when the recipient is an unknown third party.
以“致相关人士”开头并不常见，这种用法一般用在推荐信或与其相似的交流中，收件人是不了解的第三方。
It is always better to use somebody’s name if you know it. If it is the first time you are writing to someone, use either of the following:
如果知道对方姓名，邮件中写上总是好的。如果这是你第一次写信给某人，可以用下面任意一种方式开头：
For men: Dear Mr XXXX,
写给男士：尊敬的XXX先生
For women: Dear Ms XXXX,
写给女士：尊敬的XXX女士
Once you get to know someone, i.e. after exchanging one or two emails or if you meet them in person, it is usually OK to use their first name.
一旦你认识了对方，比如在往来一两封邮件或见过面以后，可以在邮件中称呼名字。
Use Dear Sirs, if you are writing to more than one person even if the group of people includes women.
如果你写邮件给两个或以上的人，即使这些人里有女士，请写“尊敬的先生们”
Dear Ladies and Gentlemen, is wrong. “Ladies and Gentleman” is only used in formal speech.
"尊敬的女士们先生们”是错误的，这种用法只用在正式演讲中，
The word Dear may be omitted in less formal emails. Instead, you may just open with the person’s first name/people’s first names.
“dear”在不是特别正式的邮件中可以省去。你可以直接以对方(个人或群组)的名字开头。
Here are some example opening sentences for emails:
下面有一些邮件开头的例句：
I hope you are well.
我希望你一切都好。
I hope you enjoyed your holiday and are finding it easy to settle back in to work.
我希望你已经好好享受假期并且很快重新投入工作。
Thank you very much for your email. I am glad to hear that you and your family are well.
非常谢谢你的邮件，我很高兴听到你和你的家人都很安康。
Thank you for your prompt reply.
感谢您的及时回复。
I apologize for not replying sooner, but I have been very busy these last few weeks.
很抱歉没能及早回信，但是过去几周实在太忙。
Thank you for getting in touch with us about XXXX. (Less formal, more friendly)
非常感谢你关于XXXX联系我们。(不是很正式,更友好)
Thank you for contacting us regarding XXXX. (More formal)
非常感谢您因关于XXXX的事接洽我们(更正式)
With reference to your email of [date], I would like to bring the following to your attention.
关于你(时间)寄来的邮件，我有几点想跟你说的。
As a follow-up to our phone call this morning, I would like summarise the key issues.
关于你早上的电话，我想总结下关键几点。
商务英语写作指南：商务邮件结尾如何写
要注意在英式英语中，如果你的邮件以“尊敬的先生”或”尊敬的`女士”开头，那应该以”你忠诚的……“结束，但如果你知道对方的名字，应该以”你真诚的……“的结束。这个规定似乎太武断了，但就是英国众所周知的正式邮件写法之一，所以我推荐你最好按照这个原则写。
Here are some example closing sentences for emails:
这里有一些邮件结束语的例句：
I look forward to hearing from you.
我期待收到你的邮件。
I look forward to hearing from you soon.
我期待很快就收到回信。
I look forward to receiving your reply.
我期待不久就收到你的回复。
I look forward to seeing you.
我期待与你见面。
I look forward to meeting you.
我期待与你会面。
I look forward to speaking to you on this matter.
我期待和你探讨这个问题，
Please let me know a convenient time for us to meet.
请告知我方便见面的时间。
If you need any further information, please do not hesitate to contact me.
如果你需要进一步信息，马上联系我。
I will let you know more details as soon as I have them.
如果我有进一步消息，会马上通知你。
Please feel free to call me any time on my mobile: 0099 999 999 999
任何时候都可以打我手机，我的电话是：0099 999 999 999
I would appreciate your immediate attention to this matter.
如果您能马上关注这个问题，我将不胜感激。
As this matter is urgent, I would be grateful for a swift response.
考虑到这个问题很紧急，如果能尽快恢复我会很感激。
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